Manage the Lobby for Teams Meetings

Issue
Microsoft Teams includes a virtual "lobby" in its meetings. The purpose of the lobby is to allow the meeting host to screen the people who are attending Teams meetings and prevent unauthorized people from attending.

The default setting in Teams is that people within T-Rex can skip the lobby and enter the meeting directly, but all other users must wait in the lobby until they are approved. This setting is easy to change on a meeting-by-meeting basis.

Audience

Anyone at T-Rex who uses Teams meetings.

Instructions

To change the settings, use the following instructions.

In the meeting invitation, click on the Meeting Options link. This opens a browser window.
In the browser window, select the option that is appropriate for your meeting. For meetings on highly-sensitive topics, be very careful about using the Everyone setting because this means that anybody who dials in will be allowed into the meeting.

It is important to understand what People in my organization means in this context. Specifically, it means people with T-Rex network logins who are connected to the meeting using the Teams app. If a T-Rex employee dials in to the meeting using the dial-in phone number, the system does not know who is calling, so it treats the caller as an outsider.